Take back your life – how to hire a virtual assistant

Regardless of what type of business you’re in, what you do yourself, should provide the greatest ROI. Think about creative, strategic, and interactive aspects of your work. These are things like: doing the specialist service that you provide presenting to a big client talking to your lawyer Doing every chore yourself in your business is […]

Regardless of what type of business you’re in, what you do yourself, should provide the greatest ROI. Think about creative, strategic, and interactive aspects of your work. These are things like:
  • doing the specialist service that you provide
  • presenting to a big client
  • talking to your lawyer

Doing every chore yourself in your business is a sure-fire way to overwhelm and losing motivation.

The mundane tasks in your business, like:

  • growing and managing your social media
  • cold emailing
  • responding to customer request
  • entering data or bookkeeping
  • etc…

can be not only boring, but also emotionally draining.

Spending your precious time on those tasks keeps you from doing the much better paid that you’re expert in. Or from growing your business.

Outsourcing is a great way of free up your valuable time and also the easiest one. You are avoiding all the overwhelm, cost and consequences of hiring an employee.

Virtual assistant is the first must have on your list for outsourcing. Doing so will maximise your productivity and free up your time.

 

When comes a time to outsource to VA

If your business is off the ground, the tasks start piling up and you start feeling overwhelm, a bit of panic.

You find yourself thinking, “I could do bigger, more important things if only I had the time”.

Your business is growing and it will stagnate if you won’t grow with it.

 

How to prepare for Hiring a VA

You’ve got to figure out what you need the VA to do for you. The good idea is to take a few days and write down everything you do over that period of time.

Then look back over it and see which things on your list only you can do. Notice which tasks could have been handled by an assistant.

Everything that can be done by someone else, should be outsourced to your VA.

This way you will be able to focus your time on what matters the most (you know – the 20% that brings 80% of results). While resting assured that the other 80% is taken care of by your virtual staff.

 

The next step is to come up with tasks for your assistant.

Don’t worry, it’s not difficult. There is only one thing to remember: make them specific, This way you will get specific results.

What it means is – don’t tell her – grow my social media channels. Have a specific task prepared, like – schedule 10 tweets daily on my account to promote my content.

Thinks of it that way – it must be easy to tell when the task is finished.

It is also a great idea to write down the programs you use so you can make sure your VA is comfortable working in them. Things like

  • Email Management
  • Website
  • Project Management
  • Calendar Scheduling
  • File Storage
  • Social Media Sites
  • Webinar Program
  • CRM Program
  • Ecommerce
  • And any other programs specific to your industry that you use on a monthly basis

The virtual assistant doesn’t need to have expertise in all of them. They work in a multitude of different programs. The interface may vary from program to program, but the general workings of the program are the same all around.

 

 

Managing expectations

Working with a virtual assistant is like working with any other employee or freelancer. It’s vital to set up expectations early on so people won’t go off track or get confused.

The most important thing to understand is that a virtual assistant is not a specialist. VA is a perfect choice for tasks that you have been doing on a regular basis, and simply want to pass off to someone else.

Virtual Assistants are also not business strategists. Therefore it is your responsibility to be aware of the overall strategy and core elements of the tasks you are outsourcing.

For example, your VA may be able to help with SEO optimised writing. But it doesn’t mean she will know how to develop exhaustive SEO strategy for your website.

 

Finding VA

This process might sound like a headache but it doesn’t have to be.

Most important thing to consider is if you are OK to work with someone from Asia. You can find the cheapest virtual assistants there. Or if you prefer the quality of work and piece of mind of working with a specialist in your country, go for that.

VA Maven is a perfect place to find UK based freelance virtual help. It’s a great place to start.

Remember that VA needs to learn your business at the beginning. So offer her as much information on what you need as possible and give her feedback on her first tasks sorted. This ensure that she will quickly learn what you want from her. And become an independent, valued part of your team soon.

It’s also important to praise your VA when they do things the way you like them. This way in the future they’ll adjust their efforts in a way that brings you the most reward.

Remember that your VA and you should be a good fit. That is why give your new VA two week trial and be open about it.

If you find it hard to work with a virtual assistant, it’s probably not the right person for you. A good virtual assistant should always make your life easier, not more difficult. Let go and try someone else if needed.

As you start to work with virtual assistants, you will be more capable of hiring the right people and delegating tasks. You’ll also be amazed at how much free time you have once you let go of those tasks that you can outsource easily.

So, what are you waiting for? Start looking for your VA now.

VA Maven

3 Comments chat_bubble

Jan Zac
5 months ago

Hello , I saw your tweets and thought I will check your website. Have to say it looks very good! I'm also interested in this topic and have recently started my journey as young entrepreneur. I'm also looking for the ways on how to promote my website. I have tried AdSense and Facebok Ads, however it is getting very expensive. Can you recommend something what works best for you? Would appreciate, if you can have a quick look at my website and give me an advice what I should improve (Recently I have added a new page about FutureNet and the way how users can make money on this social networking portal.) I wanted to subscribe to your newsletter, but I couldn't find it. Do you have it? Hope to hear from you soon. P.S. Maybe I will add link to your website on my website and you will add link to my website on your website? It will improve SEO of our websites, right? What do you think? Regards Jan Zac

    VA Maven
    5 months ago

    Hey Jan, You can subscribe here: http://lp.vamaven.com/roadmap

Jan Zac
3 months ago

Hello , I saw your tweets and thought I will check your website. Have to say it looks really nice! I'm also interested in this topic + have recently started my journey as young entrepreneur. I'm also looking for the ways on how to promote my website. I have tried AdSense and Facebok Ads, however it is getting very expensive. Can you recommend something what works best for you? Would appreciate, if you can have a quick look at my website and give me an advice what I should improve: http://janzac.com/ (Recently I have added a new page about Rockwall Investments and the way how normal people can make money with this company.) I have subscribed to your newsletter. :) Hope to hear from you soon. P.S. Maybe I will add link to your website on my website and you will add link to my website on your website? It will improve SEO of our websites, right? What do you think? Regards Jan Zac

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